Simplify your electronic contracts with a digital signature for car rental—perfect for saving time during the vehicle rental process.
The digital signature for car rental allows your customers to instantly validate and sign your quotes, reservations, contracts, and invoices through their smartphone, safely. By receiving your commercial documents via email, your customers can access their documents and validate them in just a few clicks. Many car rental companies and fleet managers have opted for this process in order to optimize their administration, speed up the validation process and digitize their activity. Here we gives details on the digital signature for car rental, its advantages and how to set it up with a car rental software.
What is the electronic signature for car rental?
Electronic signature for car rental is a process which ensures the integrity of an electronic document and the author’s authentication. Unlike the written signature, it is not visual but corresponds to a secure data, which validates a document like the car rental contract.
The digital signature for car rental must allow the reader to clearly identify its origin and of course it must be unchangeable, authentic, tamper-proof, and irrevocable. Legally speaking, the electronic signature for car rental is not reusable, it cannot be moved to another document. The digital signature benefits from the same status and legal impacts as the handwritten document.
Why use electronic signature for vehicle rental?
You are probably wondering about the question, what are the benefits of electronic signature for vehicle rental? Well, there are many! The digital signature for car rental allows to reduce the amount of administrative paper documents which need to be signed by-hand without having to print these, scan them and archive them in a cardboard box that will eventually end up collecting dust! The documents remain digitally stored in a secure database. But most of all, the electronic signature for car rental reduces your costs and saves a great amount of time and productivity, for your company but also to your customers!
It is true that sharing and accessing digitally signed documents and contracts is greatly facilitated through storage on cloud servers. Car rental companies and customers can easily access these through their computers or phones, without going through endless exchanges. Moreover, car rental printing and mailing costs are reduced in a major way, through a digital signature for car rental. The electronic signature is secure data, which is protected and managed by specialized companies, which is less trappable and falsifiable by a third party rather than paper documents. There is another advantage, the digital signature for car rental improves your customer experience, in a major way and strengthens the reliability and mobility of your exchanges.
How to sign a car rental contract online?
It’s very easy to sign a car rental contract online! After sending the car rental agreement, the customer receives an email notification, which contains a secure link to sign the agreement. The customer needs to open the document or PDF form which needs to be signed and confirm by inserting a validation through a text, image, or checkbox. Once the car rental contract is digitally signed, the rental company and the customer receive a notification which certifies that the agreement has been shared and validated. Therefore, the digital signature during a car rental optimizes and facilitates the rental activity or fleet management in a significant manner.
How to set up the digital signature for vehicle rental?
Setting up the digital signature for vehicle rental comes through a dedicated IT solution. Integrated management tools configured for your company’s IT system are able to automatically generate and send commercial documents, so that the customer can digitally sign his car rental contracts. But how do you choose the right software? In order to simplify the daily life of rental companies, hitechsoftware has developed the myrentcar management solution, which handles all car rental cycles and integrates the electronic signature within car rental.
Why choose a electronic signature software for car rental?
In order to digitize the activity and simplify the administration of one’s agency, it is necessary to opt for a electronic signature software for car rental. The benchmark car rental solution myrentcar automatically generates and sends your PDF files and contracts to your customers for validation and digitally sign these. Myrentcar is a car rental software that saves time and productivity for all users and their customers by managing all rental aspects, right from the creation of the reservation to the digital signature of the car rental agreement.
Myrentcar can be accessed through a computer, tablet, and smartphone. Due to its many functionalities and configuration possibilities, the myrentcar vehicle rental solution allows you to create and manage your reservations, quotes, contracts, and invoices through just a few clicks with an intuitive schedule. While integrating all the specificities of the rental business, the myrentcar software and application manages the short-term rental and leasing of all types of vehicles, trucks, bicycles, or boats.
You wish to optimize the rental and include the electronic signature in the car rental? We recommend implementing the myrentcar software. All of your information and data settings are handled by our technical assistance, to make sure you get started in the best possible conditions. The support team remains at your disposal, to accompany you while you use the solution. For more details on what myrentcar can do, feel free to visit our car rental software blog.
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