Discover the key criteria for choosing the right truck rental software to meet the needs of your fleet and leasing operations.
Adapted truck rental software allows a commercial vehicle rental company to offer its customers a complete service that guarantees the use of reliable vehicles that meet their needs for an agreed duration, mileage and price. To do this, a commercial vehicle rental company needs precise tools that meet the requirements of the sector. The vehicle rental software is one of these essential tools.
What makes great software for a truck rental business?
Great software for a truck rental business must manage both short-term rental and leasing operations. Long-term is much more represented than short-term in the industrial vehicle rental sector. These are two different activities, so relevant software will not treat these two activities in the same way.
Leasing must offer a much more complete management:
- Rental schedule, taking into account their increase
- Management of double meters, mileage and time
- Management of the couple duration and mileage included, including reports to detect potential mileage overruns at the end of the period
- Overall invoicing, a single invoice for a customer who has several vehicles
- Mutualisation of mileage, compensation of km between a vehicle that has driven a lot and a vehicle that has driven little
- Invoicing of additional km regularly during the life of the contract
- Management of bridge loans, when a vehicle is taken, for maintenance for example
- Quotation tool, in order to adjust the rates and rental conditions as best as possible. It takes into account maintenance costs, financing rates and the residual value desired at the end of the contract
- Budget management by file
- Profitability management by client
- Calculation of the residual value. Your truck rental software should allow you to accurately determine the residual value of your vehicle. So as soon as your vehicle is put on the road, you already know its residual value and therefore the profitability you should achieve from it.
- Follow-up of interviews. The rental of industrial vehicles is not limited solely to the provision of a vehicle. You must be able to offer your customers a maintenance and servicing package. Software for truck rental tracking should allow you to manage alerts and costs while generating maintenance vouchers. Thus you have in your possession a detailed profitability report for each of your vehicles, which are real profit centres.
- Vehicle and customer files. The software should allow you to have detailed sheets on each of your customers and each of your vehicles. From these files you must be able to quickly access the history of all customer or vehicle rentals as well as other important information such as customer outstanding amounts, registration of the vehicle registration document, profitability or the addition of various and varied attachments. Buy-back and warranty termination alerts can be set up based on the information contained in the vehicle sheets.
- Analysis and statistics. In order to manage your activity correctly, both trucks and rental tracking software must provide you with highly detailed statistics. concerning, among other things, vehicles, your customers, operational data, claims experience, the profitability of your fleet and the performance of your various branches.
How do you choose your truck rental tracking software publisher?
Find the truck rental tracking software that suits you is good. However, the services and technical support involved in acquiring a computer tool must meet your expectations. That is why it is essential not to stop at the software alone. First, be interested in the time required to implement the new tool; long months of implementation will hinder your daily activity. Choosing a tool dedicated to your business allows you to save time on the commissioning of the latter and its integration into your environment. You must be sure that the publisher of the truck rental tracking software will provide you with an efficient and responsive technical support service. It is also interesting to look at the publisher’s experience in the heavy goods vehicle rental sector.
Among the solutions available on the market, we believe the best truck rental software is myrentcar. It includes all the essential features to effortlessly optimize the management, profitability, and tracking of your industrial vehicle fleet. For over 35 years, the software publisher hitech has been developing myrentcar, a truck unit inventory and rental tracking software designed for rental companies and fleet managers. Today, this software is recognized as the leading solution in the truck rental and transportation sector, managing thousands of industrial vehicles daily in over 15 countries for companies like Benalu, Legras, Skandi Lease and Volvo Trucks.
Myrentcar is a comprehensive solution designed to efficiently manage truck rentals for both short- and long-term periods, as well as transportation activities. For short-term rentals, it optimizes reservation management, contracts, vehicle inspections, and invoicing, providing real-time visibility into scheduling and availability. For leasing operations, it offers advanced tools such as lease schedule management, contract tracking, vehicle residual value calculation, and comprehensive invoicing while ensuring profitability analysis. For transportation operations, myrentcar streamlines the management of fines, drivers, geolocation, mileage tracking, and vehicle maintenance with automated alerts for servicing and regulatory inspections. To learn more, explore all myrentcar features on the hitechsoftware blog.
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