How can you automate car rental emails?

How can you automate car rental emails to easily send quotes, rental contracts, vehicle inspection reports, and invoices?

As the rental industry becomes increasingly digital, a growing number of car rental companies and fleet managers are automating their car rental emails. How can you find the right tools to email car rental contracts with electronic signatures? Why myrentcar car rental management software is the ideal solution to facilitate your daily life and that of your customers? These questions will be answered in this article.

What is email automation for car rentals?

Email automation for car rentals is a growing trend that enables you to instantly send your customers quotes, contracts, inspections or even your payments and invoices via an email with an electronic signature. An automatic email is an intelligent email sent to your recipients in an automated way, i.e. you don’t have to send it by yourself. Automating emails in the car rental industry allows you to save precious time and costs in the reservation process or when following up with customers. Indeed, once the reservation is made, your customers receive the quote directly on their phone or the car rental contract in PDF format to be validated with the possibility of signing it directly online.

Sending information via sms is also an ideal commercial technique recommended by many fleet managers in the implementation of your marketing activity (reminders, promotions, offers, …), which greatly accelerates your communication and builds loyalty with your customer portfolio! Moreover, automatic emails in the car rental industry can be used internally to remind your teams of actions that need to be carried out or to transfer information and documents related to your company. Large automotive groups and many rental agencies already use this method. If you don’t already do so, it’s time to auto-generate car rental emails and give your business a boost!

How does email automation for vehicle rentals work?

It’s quite easy to set up email automation for vehicle rentals. Configure your default messages according to the situation (quote, contract, billing or fines) and configure the date and time to send the email. For example, when a reservation is confirmed, you can automatically send a car rental contract by email so that the customer can sign it electronically in a few clicks via his smartphone. It is therefore extremely important to opt for the right management software to auto-generate vehicle rental emails and optimize your fleet. Partnering with a provider who can support you long-term in setting up and configuring such a tool should be a top priority for your car rental business.

How can you choose the best tool to automate vehicle rental emails?

When choosing a tool to automate vehicle rental emails, you must take into account the system and a price that is adapted to the size of your activity. In order to support all car, van, truck and bike rental companies, hitech has developed the myrentcar online management solution, which allows you to automate your car rental emails and much more! The myrentcar car rental email software not only automates your emails, but also allows you to efficiently track and manage your scheduling, invoicing and accounting for rental and leasing operations. Myrentcar then provides you with CRM and analysis reports to help you make decisions and manage your marketing activity.

Compatible with the myrentpad car inspection app, the myrentcar management solution is designed to take your entire rental process online by allowing you to share your inventory instantly by email after completing it on your tablet. The myrentcar automatic email software for car rental also guarantees the management of all the specificities of your car fleet, from the management of maintenance and fines to financing, car-sharing and self-service connected cars. Considered as a complete management tool that integrates perfectly with your IT system and your website, myrentcar software is now recommended by many rental companies such as Avis, Sixt or Hertz to automate your business. Want to learn more? Check out our tips for better vehicle rentals on the hitechsoftware blog!