How to choose your long-term quotation software?

Here’s how to choose the right long-term quotation software to efficiently price your car leasing contracts and quotes.

 

The choice of an automated tool for calculating long-term rental quotes is an essential step in the proper development of your long-term vehicle rental business and its digital transition. To accompany you and help you choose the ideal solution; the elements to take into account when selecting a car leasing quotation software has been structured in 3 three key areas. Let’s take a look at the recommendations from the fleet management software provider hitech.

Why use a long-term quotation system?

The usefulness of a long-term quotation system is undeniable, as this tool has become essential for the growth of a long-term rental agency. The vehicle leasing quotation system allows quick access to information according to various criteria (status of the offer, client, brand and model, date and duration, etc.) and to calculate a tailored budget. Based on our customer experience, the success of a leasing company is linked to how it manages its calculation method. Variables are constantly being tailored to meet user expectations and it is therefore obvious that the long-term quotation software must include a wide range of customizations for each implementation.

An efficient car leasing quotation system is therefore fully tailored with an import function to retrieve existing formulas. The parameters are defined via a configuration tool. In addition to this import function, the long-term quotation software offers the possibility to create several quotation and car rental contract templates by customizing each quotation parameter field. A long-term quotation system thus demonstrates its added value when a quotation is approved, automatically creating the corresponding long-term rental contract. The contract collects all the data related to the terms and conditions and the lease contract, considering the make and model of the vehicle, maintenance services, vehicle replacement or financial details. Once the contract is up and running, it is then possible to set up and automate invoicing according to the conditions.

7 essential features of a long-term quotation tool

Choosing the right long-term quotation tool means above all choosing a tool that takes into account the parameters required for a long-term rental business. Here are 7 essential parameters that any good car leasing quotation tool must take into account in order to calculate an accurate and personalized monthly budget.

CRM

It may seem obvious, but the car leasing quotation system must first allow a simple and intuitive selection and creation of customer files via a CRM. This will greatly facilitate the search and selection of customer accounts to get the information you are looking for quickly and efficiently.

Quote

As for your customers, the selection and search of existing quotations on your car leasing quotation tool must be just as easy. Of course, it should be possible to make changes to your long-term rental quotes to save time for both software users and rental companies.

Vehicle

Vehicle details such as make, model or general information (mileage, value, date of purchase, …) must be detailed on an accessible vehicle reference sheet. This will allow this data to be considered in the calculation of a fair monthly budget.

Options and accessories

You must be able to create a complete and detailed list of options and accessories via the long-term quotation software.

Additional services

The quote should also include additional services such as the maintenance contract, insurance, tires, replacement, or purchase options.

Financing

Highly important, financing and the various financial details concerning the free, the deposit, the payment on delivery or the first rent must imperatively be taken into account.

Quotation calculation

Once all these parameters are fully integrated, the long-term quotation software must be able to quickly calculate and instantly send the customer a fair and tailored monthly budget.

How to choose your long-term quotation software provider?

Selecting a car leasing tool also means trusting a long-term quotation software provider. This one will accompany you in the implementation of your data and show you how to use the tool with tailored training. It is therefore not advisable to take this last point lightly because the quality of the technical support and maintenance are key elements to consider in the proper use and configuration of a software. How will the software publisher ensure the customer relationship and follow-up? An excellent question you should ask yourself. At hitechsoftware, we are proud to be able to count on our stability and the quality of our services to support the development of more than 4000 vehicle rental companies.

Thanks to a competent team of experts and many years of experience, hitechsoftware has developed a vehicle leasing quotation tool that is compatible with the online vehicle rental software myrentcar. This intelligent system greatly optimizes long-term business. The quotelio long-term quotation tool allows you to quickly calculate and send the customer a monthly budget that takes into consideration all the above-mentioned features and parameters. The quotelio long-term quotation software also allows the integration of complex calculation formulas and allows for customized document design and configuration. Naturally, a complete statistical follow-up of your quotes is available via this tool. Do not wait any longer to contact our responsive team for solutions tailored to your rental activity. Find more information on our car rental blog.