5 features of equipment rental management software

Discover the 5 features of equipment rental management software to optimize, automate and manage your fleet of machines.

Equipment rental management can quickly become complex without the right tools. Between tracking availability, invoicing, maintenance, and contract management, the risk of errors and wasted time is high. This is where rental management software, like the one developed by hitech, comes in—designed to automate and optimize every step of the process. Here are the 5 essential features of equipment rental software to transform your business.

What are the top 5 features of equipment rental software?

There are 5 top features of equipment rental software that are essential for effectively managing your business. When choosing your ERP, we recommend ensuring that your future software includes these important features.

• Planning: interactive, it allows you to manage your activity in real time. The management of your fleet is optimised, you have at your disposal the availability of your equipment directly in order to provide the appropriate response to your customers. Several planning options are available: material planning, customer planning, site planning, transport planning and finally the workshop planning.
• Sales cycle: a serene management of your sales cycle from quotation to invoicing is made possible by the right software. Accounting can be integrated. This saves you time, security and information traceability.
• Management of transversal business lines: trading and maintenance activities that are complementary to the rental activity are entirely managed by the right equipment rental software. Distribution, rental and repair are the ecosystem of equipment rental companies, which is why your future solution must meet the requirements of these businesses.
• Mobility: Equipment rental management software must be available and accessible from any device, whether it’s a smartphone, tablet, or computer. This allows your users to manage their operations closer to the field and their customers (inspections on a smartphone, CRM).
• Decision support: Your equipment rental software should provide comprehensive analytics tools to thoroughly assess your business performance. This data is a goldmine for decision-makers looking to define or refine the company’s strategic direction. Examples of useful statistics include: turnover rate linked to profitability, equipment cost based on hours/mileage, profitability analysis per asset, rental revenue by pricing, average rental duration, and more. The possibilities of a powerful equipment rental software are endless!

How to use equipment rental software?

Using equipment rental software isn’t always as simple as it seems. Many rental solutions on the market offer a poor user experience, with complex features, unintuitive design, and weak ergonomics. A difficult-to-use system can slow down your daily operations, requiring more training and adaptation time for your team. That’s why it’s crucial to choose a rental solution that is widely accepted by your users, ensuring they can fully leverage all its features.

Equipment rental software should be intuitive and allow you to centralize all operations in just a few clicks. It must offer seamless reservation management with real-time availability tracking and the ability to generate quotes and contracts with electronic signatures. Billing should be automated and easily integrated into your accounting system. Additionally, a robust solution—like those developed by hitech—should provide precise tracking of maintenance and equipment returns. Among the best tips for managing rentals, adopting a powerful software solution is essential to optimizing your business.

Rental management software: The example of hitech

At hitech, rental management software, for example, is distributed through a process that aligns with our values. Once you’ve made the (right) decision to trust us, our sales team forwards your file to one of our project managers. This project manager will contact you to schedule the installation and provide training on how to use our rental management solutions. They will also visit your premises to conduct an audit, ensuring that the software deployment and implementation are tailored to your environment and specific needs.

By assessing your constraints, we can integrate our rental management software seamlessly without disrupting your operations. If you ever have a question about using our management applications, you’ll have direct access to your dedicated project manager—no long waits on hold. Proximity, availability, and responsiveness—we take pride in putting people at the heart of our customer relationships. That’s why we recommend considering hitech as a benchmark in your search for ERP software. While evaluating software features is important, the team that supports you is just as crucial to ensuring the successful implementation of your future solution.