How to choose your car rental calendar?

Discover how to choose the right car rental calendar software to optimize planning, scheduling and vehicle fleet management.

Thanks to a management software for vehicle rental you can easily track the status of your vehicles, assign rental contracts quickly and review your business and expenses. Following its organization and performance day after day through the different functionalities of a car rental planning tool has never been easier to anticipate and achieve your objectives! But how do you equip yourself with a planning software for vehicle rental?

Why use a fleet car logbook service?

A fleet car logbook service offers many benefits for optimizing task management, as well as human and material resources in a car rental agency. A planning tool for car rental is an undeniable advantage for an optimal management of the company’s activities and resources. However, some vehicle rental planning applications do not meet the requirements of all rental companies, whether they are short-, medium- or long-term lease oriented. It is then important that the choice of the car rental planning system with which you are going to provide your company takes into account various parameters. Be careful however, free car rental calendar downloaded online will present only the minimal options and the management of your resources will be very limited.

Many car rental companies have chosen to provide themselves with a car rental planning software because it is a practical tool that allows to optimize the management of resources within the company in a sustainable way. The installation of a planning tool for car rental allows you to provide encrypted data on all the parameters and resources of a rental activity while saving and securing the data. Data distribution and productivity are thus optimized, allowing the company to increase its profits, save considerable time and share information more easily between users and customers.

5 key features of vehicle fleet planning

An efficient vehicle fleet planning must have certain features that are essential to truly optimize the rental business. Here are the 5 key features that a good vehicle rental planning interface must have to meet the challenges and needs of your company.

Car rental planner

A car rental planner must evaluate and support all the parameters that affect the rental business at all levels. This includes the duration of the car rental agreement, the vehicle, its characteristics and availability, rates, unproductive movements, alerts, the company involved and of course customer information. The car rental management ERP tool must also have a comprehensive and efficient search tool. You must be able to easily find your various quotes, reservations, rental contracts, invoices, credit notes or movements using the search tool.

Accessibility

The accessibility of a car rental planning system is just as important as its features. The tool must be multi-platform and accessible from a smartphone, tablet, or any computer via a web browser to provide greater mobility for you and your team. This allows you to manage bookings and contracts in real time, even when working remotely or on the go. With an accessible fleet vehicle organizer, you can optimize your responsiveness and enhance customer satisfaction.

Intuitive interface

Favor a clear and intuitive interface on the car rental planning tool. Users must be able to immediately get to grips with the application to save time. Especially in rental companies with a high turnover rate. You will then save precious time adapting to the new planning tool and training that can penalize your business. A well-designed rental car and calendar system ensures seamless scheduling and efficient management of your fleet.

Integration

The data integration of the car rental planning application must be immediate and effective with all your IT tools. For example, one of your vehicles is being repaired, an alert will appear on your schedule to let you know. It should also be possible to handle online reservations. Synchronization of this data and vehicle availability with your website can only be beneficial for fully optimizing information sharing and maximizing your fleet’s turnover rate. Make sure your ERP is perfectly integrated into your existing IT system.

Analysis

Analysis is not only crucial for managing your daily operations but also for ensuring that your car rental planning tool supports you in evaluating your business performance. The solution must offer a large panel of analysis centers and statistics focused on your activity. The availability of many key performance indicators will then allow you to anticipate the evolution of your business and take tailored decisions. This decision support is nowadays essential to make a vehicle rental business fully profitable.

How to choose your car rental calendar software provider?

It is essential to choose a car rental calendar software provider that can meet all your company’s needs. To help you make the right choice, the provider hitechsoftware has developed myrentcar, a practical, efficient, and affordable car rental calendar system. The myrentcar car rental booking software is popular with its users thanks to its flexibility and responsiveness. Integrating all the key features mentioned above, its ease of use saves a significant amount of time and greatly optimizes fleet management. The schedule of our ERP tool for vehicle rental management is designed to manage with the same efficiency a single-branch rental company as it does a multi-branch company, whether it is short, medium or long-term lease oriented.

In addition to rigorous and regular monitoring, the myrentcar planning for vehicle fleet positively impacts the profitability of your business with the tools you need to ensure the health of your fleet. Claims management, check-in and check-out, automatic alerts, purchase management and mileage control will enable you to monitor your fleet optimally. The myrentcar car rental planning software also gives you access to a real profitability report for each vehicle. How do you equip yourself with the myrentcar software? Our experts ensure the installation, the integration of your data and a personalized follow-up. More than 4000 users worldwide have already sped up their growth thanks to myrentcar. Find more information on our blog for vehicle rental companies.