There are very easy ways to find out how to simplify the car rental inventory of fixtures. What are they?
Taking care of a rental car is essential and should not be taken lightly to ensure the profitability of your rental business. That’s why the car inventory of fixtures is included on the car rental contract. When your customer returns the car, whether it is for a short, medium or long term rental, the inventory of fixtures of the car rental will be checked based on the state of departure in order to identify possible damages. However, this step can sometimes be tedious for all car rental companies and fleet managers. In this case, how do you optimize and simplify the car inventory of fixtures process?
How to manage the car rental inventory of fixtures process?
Determining the inventory of fixtures of the car takes place in a few steps. Indeed, the lessor must check the condition of the car before handing over the keys to the individual renting the car, in short term rental just like in leasing. All interior and exterior damage on the car must be listed. These damages can take the form of scratches, lights that no longer work or crumpled sheets. The fuel level and mileage must also be noted. Once the inventory of fixtures of the car has been carried out, the lessor must edit and give the customer this document, also known as the vehicle condition sheet, so that the latter can validate it by signing it.
In the event of an accident, the lessor can only charge for repairs if it can be shown that the damage was caused during the rental period. In the presence of a contradictory inventory of fixtures of the car not mentioning any damage, it will be difficult to establish proof, unless an expert gets involved. Therefore it is important to carry out an inventory of fixtures to avoid the risk of legal or financial setbacks. Not to mention the possible bad image and reputation that this can give to a rental agency!
What should I do if the return condition of my car rental does not match the condition of the car on departure?
It sometimes happens that the inventory of fixtures of the car returned is not in conformity with the inventory of fixtures of the car departure. Is this your case? Don’t panic! If any damage is found during the inventory of fixtures for the return of the car, the condition sheet must be validated and signed by the individual renting. Indeed, to invoice expenses to restore the car by using an estimate that you calculated yourself is naturally regarded as an abusive practice and strongly misadvised.
Once the car is returned, it is then up to the agency to justify any deductions from the deposit or bill the individual renting the corresponding amount after expertise of the car. This expertise will determine the amount of damage. The damage is in most cases covered by insurance. Make sure to make an inventory of fixtures of the car to clearly identify the repairs to be carried out and limit the additional costs. The main drawback? A car in your fleet that is unavailable and immobilized for a period that can vary from a few days to several weeks depending on the severity of the accident.
Why simplify the inventory of fixtures for cars?
Facilitating the inventory of fixtures of cars is essential to benefit from definite time and efficiency gains. Indeed, the physical return of the car is always accompanied by a precise examination of its mechanical and aesthetic condition between the driver and the lessor in order to carry out the inventory of fixtures. This examination can take a lot of time and be a source of irritation and misunderstanding. In order to fluidify this essential step and avoid misunderstandings, there is the application of rentpad car inventory of fixtures.
The rentpad management tool allows you to carry out the inventory of fixtures quickly and easily from a tablet. This greatly optimizes and simplifies the rental activity cycle and ensures its reliability. Facilitating the inventory of fixtures of cars thanks to the rentpad application will therefore above all make it possible to render a clear and precise caar status sheet faster, increase your customer satisfaction and optimize the follow-up and sharing of information. Moreover, rentpad also ensures you to safeguard the profitability of your car fleet and above all to reduce the number of disputes. But how does the rentpad car inventory of fixtures application work exactly?
What is the ideal application to simplify the inventory of fixtures of a car?
Rentpad is now the ideal application to simplify the inventory of fixtures of a car. Compatible with the myrentcar car rental management software, the rentpad solution carries out the inventory of fixtures for departure and return, inside and outside, of many categories of cars. From a tablet, easily point out the various damages, shocks and scratches of a passenger car, a utility vehicle, a sedan, an SUV, a scooter, a motorcycle or a truck.
The rentpad car inventory of fixtures application has an intuitive interface so that it can be easily handled by users, even those less comfortable with technology! rentpad’s features allow you to make a quick inventory of fixtures of a car by displaying its damage via sketches and photos. You can also check the fuel level and save a possible damage record in just a few clicks. Once the inventory of fixtures of a car is finalized, it is instantly transmitted to the driver by email with photographs and electronic signature. The follow-up of re-invoicing is also taken into account in case of disputes. Rentpad is therefore a beneficial and ideal monitoring tool to simplify the inventory of fixtures of cars.
The rentpad car inventory of fixtures application has been designed and developed by hitechsoftware to facilitate and improve the daily life of car rental companies. The know-how and expertise of their teams will help you to grow your business by accessing the best digital uses in the rental business. More than 4,000 users around the world have digitized their business with the rentpad solution, why not you? Find more information on the rentpad tablet car inventory of fixtures application by clicking here.